Thursday, June 25, 2009
County backs up plats with digital imaging
By SUE WATSON
The chancery clerk’s office in Marshall County has contracted with The Windward Group of Louisiana to scan all plats at the courthouse - some 3,000 plats and 1,070 slides.
Some of the oldest plats are badly damaged and permanent electronic files will help secure them all, although the chancery clerk will continue to require and keep Mylar or paper plats.
Jeanie Hoyt with The Windward Group has been working in Holly Springs about two weeks and as of last Tuesday had competed 85 of the 1,000 slides on hand.
As the plats are taken out of their wrappers and before scanning, they are checked for completeness against the deed books to make sure all data is recorded with the plat before scanning.
Some of the oldest plats found so far were the land around Wall Doxey State Park that was platted before the park was built, sometimes in the early 1900s and a property located near the Holly Springs High School that was recorded in 1936.
Thomas said Hoyt came on site to work because the documents could not leave the premises.
“Ours is one of the largest files she has done,” Thomas said.
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